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Events and Office Management - Zurich - German required.

Business Type: Other Business
Job Type: Academic
Job Level: Experienced (non manager)
Position: Full Time
Location: Switzerland
Reference: AK/305527/5
Closing Date: 11/01/22
Job Details:

Events and Office Management - Zurich - German required.

Our client is a leading technology company that has shaped the last decade within the industry. With ever increasing growth for what they offer, this is a great opportunity for somebody looking to get such a company on their CV in an 12 month contract with a chance to extend.

Office Coordinator - who will work in closely with the Office Manager to assist in the day to day success of a busy office. The ideal candidate should be a highly motivated, well-rounded individual who works well in a team setting and will represent the face and values of the company.

This role will be a hybrid of a operations coordinator, event planner and administration support. This person should able to deal with ambiguity and will need to be comfortable using their instincts, experiences and team knowledge to identify, assess and solve problems quickly and frequently. This person will positively affect our culture with the power of customer-centric focus and operational efficiency.

This role is contracted for 11 months with the possibility to extend.

* Act as point of contact for incoming employees-onboard new vendors, employees and internal transfers to the office-provide orientation and tours when needed
* Act as point of contact for visitors, external vendors
* Ability to administer demos to guests and recruiting candidates if necessary
* Support various office morale, internal and external events
* Assist with documentation: managing internal wiki updates, tasks and Dashboards
* Manage swag ordering, inventory, and distribution
* Manage employee seat allocations with local Space Planning team
* Assist with outfitting office furnishings to enhance the daily employee experience
* Collect, manage and distribute Prototype devices for the team
* Work with cross functional partners, including Security, Logistics, Engineering, and others to complete office projects
* General office support duties and manage multiple ad-hoc projects.
* Report on status, progress, and issues weekly to management and dependent team lead.

* 3+ years experience in a relevant role as an office coordinator or related role. Event coordination experience is crucial.
* Strong organisational skills, teamwork mentality, and exceptional work ethic.
* Experience adapting to challenges, understanding priorities, providing support, and guiding communications in a constantly changing environment.
* Show genuine care and concern for meeting the needs of others and delivering fulfilling experiences.
* Excellent verbal and written communication skills, in both English and German, with the ability to present your message to a wide range of audiences.
* Ability to receive and incorporate feedback and criticism into work.
* Experience with Microsoft Office applications.

For more information on this vacancy please send your CV to Abid Kanji on and call +41 43 50 808 17


Posted: 04/01/2022 | NPJ Ref: 294425
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