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Job Details
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Events Manager (Synergy)



Business Type: Medical Communications Agency
Job Type: Other Job Type
Job Level: Management
Position: Full Time
Salary: Competitive
Location: London
Reference: SEM
Job Details:

 

Events Manager

Reports To

Senior Events Manager

Position Summary

The Event Manager’s core responsibility will be managing and executing a variety of events from start to finish to a high standard. They must demonstrate effective communication with the internal team, clients and health care professionals, planning events meticulously to ensure the smooth running of projects.  Accuracy and attention to detail in contracting and financial administration related to projects are vital.

Key Capabilities

Can-do attitude

Highly organised and able to prioritise

Ability to manage pressure and deadlines

Adheres to Agency Processes

Approachable

Exceptional attention to detail

Key Responsibilities

Efficient delivery of events

·       Lead on a variety of projects (advisory boards, standalones, preceptorships, speaker tours etc)

·       Manage supporting project teams as lead EM across multiple accounts and Business Units

·       Main contact with Healthcare Professionals, arranging personalised logistics ensuring an excellent service is provided

·       Main communicator with client for all logistics points

·       Support clients with faculty contracting, relevant documentation and client approvals

·       Prepare running orders, logistics overviews and other necessary on-site documents

·       Managing flight and travel arrangements for internal colleagues, healthcare professionals and external vendors

·       Delivering events on time, within budget, that meet client expectations

·       Able to effectively communicate with project teams and delegate effectively to Events Team

 

Build understanding of our work, our Network and our Clients

  • Build understanding of the client structure
  • Understanding the industry’s compliance regulations (training will be provided)

·       Remain solutions-focused and professional in difficult situations

  • Build and maintain relationships with clients & healthcare professionals
  • Build and maintain relationships with external suppliers

Position Requirements

Productivity

·       Remains focused at all times

·       Possess excellent organisational skills

·       Effectively manages their time

·       Ability to multi-task

·       Ability to meet deadlines

·       Self-motivated, Forward-thinking and recognises the importance of project planning

·       Able to lead on crisis management for own projects, (e.g. flight changes, urgent bookings etc.)

·       Knows how to prioritise

·       Applies knowledge/experience from one situation to another

·       Ability to work under pressure and remains calm and solution-focused

 

Relationships/Communication

·       Confident communicator with liaising by email, phone and in person with Clients & Health Care Professionals

·       Works in a collaborative way with others

·       Actively seeks and respects others’ thoughts and opinions

·       Shares knowledge

·       Communicates clearly and concisely using the most appropriate medium and communication style for their audience

·       Builds effective relationships with colleagues

·       Builds effective relationships with clients

 

Creativity

·       Has confidence to contribute new ideas

·       Has confidence to clearly share ideas and thoughts to internal colleagues & clients

 

Knowledge and Skills

·       Motivated to always continue learning

·       Clear understanding of the project budget and the financial implications of project scope change

Experience and Qualifications

 

Essential:

·       Good Microsoft Office skills

·       A level equivalent qualifications

·       2 years’ event management experience in a similar role is required

·       Have a good understanding of Pharmaceutical industry’s compliance regulations

·       Experienced with written and spoken communication with Key Opinion Leaders in the Healthcare sector




Posted: 25/11/2019 | NPJ Ref: 245707
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